Add Snippet

Policies and Procedures


  • Always be on time, present and engaged for all swimming activities and practices.
  • Give your best effort in the classroom.
  • Help take care of all high school practice and meet facilities.
  • Be committed to your teammates, coaches, and the swimming program.
  • Treat teachers, administrators, teammates, officials, and opponents with respect.
  • Take care of yourself – eat right, get enough sleep, and hydrate before, during and after practice.


A student will NOT BE CLEARED for participation in tryouts, in-season or off-season practices, or meets, UNTIL ALL OF THE REQUIRED ITEMS BELOW HAVE BEEN SUBMITTED.


  1. Physical/Medical History Form (Submit in Person to the Trainer)
  2. Catastrophic Insurance (Submit in Person to the Trainer, cost $5)
  3. Rankone Electronic Form (Submit Electronically)
  4. UIL Previous Athletic Participation Form **Only for swimmers new to GISD. Submit in person to Coach Ginger. (see below)

Please visit GISD ONLINE PARTICIPATION FORMS for full details on each of the required items to be submitted and to submit the online portion of the paperwork. The athletic handbook is now included as part of the online forms. Physical/medical history form, catastrophic insurance, and payment must be completed and turned into the trainers office by the first day of school.


All student-athletes entering 7th-12th grades are required to have an annual physical examination each year. No athlete will be allowed to participate in athletics or after school workouts until all paperwork has been submitted to the Staff Athletic Trainers.

All physicals must be dated after May 1, 2018 for the 2018-2019 school year.

In addition to the above, any swimmer that has moved into GISD and has not been in the swimming program for 365 concurrent days, entire prior season, must submit the UIL Previous Participation Athletic Form to Coach Ginger LaRaia.

The swimmer will not be able to compete in a meet until this is done.


Any GHS swimmer, who wants to participate in the GHS swimming program and wishes to be part of a GISD team, is expected to attend 100% of scheduled practices and be enrolled in the athletic period. See Practice Information for more information.


The school letter is among the highest awards the school bestows; the highest, of course, is the diploma.

In order to letter, an athlete must meet all of the following requirements:

  1. Be on a varsity team and satisfy the requirements of the head coach.
  2. A participant may letter only at the coach’s discretion.
  3. An athlete must maintain a 95% practice attendance,and must positively contribute to the team.
  4. An athlete must score points in two or more competitions as an individual, or as part of relay team.
  5. An athlete must compete in the District 18-5A meet.

Letters can be forfeited for the following reasons:

  • Dismissal from the team.
  • Quitting the team.
  • Grade ineligibility.



  • Athletes will provide their own transportation to practice.
  • Transportation will be provided to school after practice to get ready for school.
  • Athletes may drive themselves with parent approval.
  • Athletes may only ride to school with other athletes if a parent has submitted a signed permission form to Coach Ginger specifically stating the name/s of the person/s the athlete is permitted to ride with.


All athletes will:

  • Travel to and from all away meets with the team.
  • If an athlete needs to ride home from the meet with their parents, the parents must submit a signed GHS Swim Transportation for Meets Permission Form at least 24 hours in advance to Coach Ginger.
  • Under no circumstances will an athlete be released to ride with anyone other than their parents, or a person designated by their family.
  • Dress neatly and properly on all trips. Coaches will advise the swimmers in regards to the proper attire.
  • Conduct himself/herself properly on the school bus or in any school vehicle. He/she will follow the printed rules for bus ridership that govern all Georgetown ISD bus riders.
  • Receive permission from the coach before bringing any radios, electronic games, etc., aboard the bus.
  • Be informed of departure and return times. It is your responsibility to be on time for all departures and to inform your parents of the pick-up time after a meet. Every effort will be made by the coaching staff to notify proper personnel as to unexpected changes in arrival time.
  • Only coaches, players, trainers, and/or school administrators are allowed to ride the team bus.


There may be times when teams will be participating in overnight trips. In these instances the athlete must:

  • Abide by the curfew set by the head coach.
  • Not be in different gender rooms at any time.
  • Travel to and from the meet with the team.
  • Be aware that coaches may ask to check the athlete’s bags before leaving for the trip.
  • Athletes must adhere to the expectations for students in the GISD Student Code of Conduct.
  • No alcohol, tobacco, or other drug use (including no electronic cigarettes or inhalants).
  • Athletes are responsible for helping keep the bus clean, and will help clean the bus after each meet once we return to the school.


Any student-athlete who goes to the doctor for any reason, including ER visits, must bring back a note that lists a diagnosis as well as any restrictions (if any) that an athlete has, the time frame of the restrictions and any recommended therapy or rehabilitation. 

Athletes must submit the GHS Physician's Note for the majority of injuries/illnesses and, in the event of a concussion, must also submit the GHS Academic Accommodations for concussions and GISD Multi-day Symptom Scale for Concussions.

The GHS Physician's Note must be submitted to a GHS Athletic Trainer before the student-athlete will be allowed resume ANY participation in athletics.


  • Injured athletes will be required to attend all practices and meets.
  • Parent notes to Coach Ginger do not excuse a swimmer from practice.
  • If a swimmer is ill and cannot participate in swim or drylands at practice, the swimmer must stay home and the parent must submit a note to the GHS attendance office at and email Coach Ginger at
  • If an athlete becomes injured they must report it to Coach Ginger and the GHS trainers, Chad and Vanessa, per the instructions above.

GHS Trainers:

Chad Hennessey, M.S. Ed., ATC, LAT

Office Phone: 512-943-5000 ext. 7200

Fax: 512-943-5125


Vanessa Redeaux M.S., ATC, LAT, NASM-CES

Office Phone: 512-943-5000 ext. 7213

Fax: 512-943-5125



Athletes must conduct themselves in a manner that will bring pride and honor to their high school, the Georgetown community, and the athletic program. No athlete involved in the swimming program has the right to do or say anything that might hurt, embarrass, or degrade themselves, their teammates, or coaches. Conduct that does not reflect the values of the Georgetown community will be handled with the appropriate disciplinary action.

Penalties for Inappropriate Athlete Conduct

  • Physical Conditioning
  • Parent meeting & Athlete Behavior Agreement
  • Meet Suspension
  • Dismissal from team

Conflicts with Policy or Personnel

This section is included for conflict resolution purposes between athlete and coach or parent and coach. Any conflict with swimming policy or coaches should be handled in accordance to the following protocol:

  1. Meet with Coach Ginger at a mutually appointed time, not during or after a meet or practice.
  2. Meet with the GHS athletic Coordinator and Coach Ginger at a mutually appointed time.


There will be times when some athletes find it necessary to quit swimming before, during or after the season.

Whatever the reason, an athlete must follow the steps listed below:

  1. The athlete should think the whole situation through before reaching a final decision.
  2. The athlete should talk to the coach to see if a solution can be reached without having to quit. A conference between the parents, athlete, and coach, or any combination thereof, may be required, and is highly recommended before an athlete will be permitted to quit.
  3. If an athlete decides to quit, he/she must check out of the sport just as he/she would check out of any academic class.
  4. All equipment must be turned in clean. The athlete must pay for any equipment not returned to the coach of the sport he/she is leaving in order to join the other sport. If the coach does not give permission, the athlete must wait until the first sport has completed its season before joining the new sport.
  5. While the athlete waits, he/she will be placed in a regular physical education class.


Missed Meet

A GHS swimmer who misses a swim meet without Coach Ginger’s permission will lose their ability to letter and will meet with Coach Ginger and his/her parents ; however, if due to injury will have no penalty at the coach’s discretion, but must attend the meet with the team.

Excused Absences

A GISD swimmer who misses practice because of an excused absence will provide a written note to Coach Ginger with documentation of why practice was missed.

Unexcused or Unverified Absences

The following protocol will be followed in the event a swimmer has an unexcused or unverified absence:

  1. First absence, the swimmer will be required to have a conference with Coach Ginger.
  2. Second absence will result in a meeting with the swimmer’s parents
  3. Third absence will result in a meeting with the swimmers parents and discussion of possible removal from the team.

Leaving practice early or arriving late

A GISD swimmer that must leave practice early or arrives late will complete physical conditioning at a time determined by Coach Ginger.


The GHS Swim Program is proud to work with various USA Club Swim Organizations to best meet the needs of any GHS Swimmer that is also a USA Club Swimmer. Coach Ginger communicates with these organizations in order to best prepare swimmers. GHS Swim recognizes and values the commitment of club swimmers and is proud they chose to swim for GHS as well.

Below are the accommodations adapted from a 5 day/week practice schedule for USA Club Swimmers:

  • A GHS Club swimmer must participate in at least 2 full GHS swim practices each week.
  • These two practices will be communicated to Coach Ginger on the GHS Club Swimmer Agreement.
  • A GHS Club swimmer may come late to GHS practice after attending a USA swimming club practice no more than three days a week.
  • At these practices, the swimmer must spend at least 30 minutes participating in drylands and/or stretching.
  • Because USA Club Swimming occasionally may limit adequate time for academic preparedness, a USA club swimmer may get out of practice at 7:45a.m. to attend tutorials if needed on Tuesday and/or Thursday with Coach Ginger’s approval and confirmation from the tutorial teacher(s).
  • The accommodation of tutorials should not conflict with the swimmers ability to be a full participant in the GHS Swim Program.
  • Following any tutorials, the swimmer will report to the GHS library for the remainder of 1st period.

Text Area
Simple formatted text
Delete Edit_snippet
Add Snippet